The project scope in the project management basically is the identification and development of the project and after that maintained, controlled, and endorse. It mainly identifies the scope of the project and manages it accordingly. The scope management’s main concern is to make sure that all the important steps and tasks are included in the project to ensure its success.
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Scope Management is the backbone of the project management plan because it helps to make and define deliverables.
The scope is something that can make your project or make it fail badly. It is one of the important parts of the project and we must make sure that the scope is addressed and handled properly with care. As the success and completion of the project rely on the scope and the management of the scope.
All the professionals are mainly concerned about the timely and successful completion of the project. And this cannot be achieved if the scope is not taken care of in a proper way.
Importance of Project Scope Management
If we talk about the scope in general, we know that it is a very important thing to take an account of the scope. It is for sure that you cannot skip on the scope management of the project. As if the project scope is mishandled or ignored there could be a great consequence you have to face. The result of uncontrolled scope is a failure, and your project can go south very easily.
So, you must make sure that the scope is well developed and handled properly. The scope management keeps you and your team focused on the identified objective and goals of the project. The most important thing in scope management is how you will control and handle your project.
The scope management helps you keep your project on track and allow you to make sure that every detail of the project scope is handled in a proper way. Review Project Tracking Templates.
How to Create a Project Scope Management Plan
The scope management plan is an essential and must-have document for managing a project efficiently. The scope management plan is part of the bigger picture which is the project management planning.
Following are some of the important steps of making a scope management plan:
- First, you have to identify and collect data about the needs and requirements of your project. You can also get help from the stakeholders in order to identify the needs of the project.
- Secondly, there is a need of making the scope statement of your project which includes the project objectives and goals.
- Then comes the step of making a list of the things are tasks that must be achieved during the project
- The next step is to identify and understand the roles and responsibilities of all the members of the project.
- After that, you need to create WBS (Work Breakdown Structure)
- Next, you need to make sure that all the project deliverables are noted and approved
- Lastly, you make sure that there is a proper system in place for the change requests in the project in accordance with the scope statement.
Scope Management Plan Template for Construction
As we all know construction projects hold companies lots of resources and money. And the main goal in these kinds of projects is to ensure timely successful finishing and make sure that the resources are utilized properly. Therefore, if the scope of the project is well defined and properly managed then the project can be handled and completed in a good way.
If the scope is ignored especially in the construction project, then there is a high risk that your project can easily go down taking everything down with it. To avoid any bad experiences and ensure the success of the project you must put scope management high on your project priority list.
Review Project Scope Documentation.
You must also make sure that all the stakeholders are identified. The scope document also identifies and specifies the project scope, goals, and objectives. The project scope management plan is one of the most popular and must-have tools in the industry of project handling and management. The scope management plan is highly recommended for managing a project related to construction.
Input of Project Management Plan
There are 2 major inputs included here:
Project Charter
A project charter is a formal project document that provides brief information about project backgrounds, project scope, feasibility, objectives, goals, vision and mission, and RACI information.
This doc provides the project manager privileges to invest capital according to the proposed project budget.
Here are some features of Project Charter:
- This document provides all the necessary information about the project
- Provides brief information on project budgeting.
- You can make a WBS project plan
- You can evaluate project values according to their current project status.
- Helps you to engage and manage project stakeholders.
Related Article: Project Charter Template
Project Management Plan
A project management plan is the core document among other project documents. This doc not only describes the project scope, but also provides brief information about project backgrounds, QMP, project life cycle phases, its explanations, and project methodologies and approaches.
The project management plan is the foundation for describing the importance of project scope management. It includes the quality management plan, project life cycle description, and its development approaches.
Output of Project Scope Management Plan
However, in scope management, there are different types of tools, approaches, and input required to gain results. If we talk about a conventional scope management plan process, then you have to go through these six steps.
Scope Management Planning
Its result provides us with scope plan requirements and scope plan.
Collecting Requirements
This step provides us with scope document requirements and a requirement tracking matrix.
Defining Scope
From this step, you can get the project scope statement and project updating doc.
WBS
In this step, you can get the project scope baseline and project docs.
Scope Validation
These steps provide project deliverable details, change management, change requests, work progress info, and other project docs.
Scope Controlling
This step results in providing project documents, change requests & change management plans, work progress reports, project plan documents, and project updates.
